How to Add Assets using Mobile App l Asset Management

Adding Assets using Mobile App

Adding Assets using Mobile App 

 

First login to the mobile application. The below screen appears 

 

Click on the + sign. Click on the option Add Asset. 

 

 

 

Most of the main fields are mandatory and demands the most basic details of an asset.  

 

 

MAIN 

FIELD NAME 

DESCRIPTION 

MANDATORY 

VALIDATION 

Asset Name 

Free Text Field 

Yes 

 

Asset Code 

It will be auto-generated by the System.  

No 

Can be managed through System- generated codes in Advanced Settings in the Web Portal 

Category 

Select from the Drop-down list 

Yes 

Can be managed from Application Settings in the Web Portal 

Asset Location 

Select from the Drop-down list 

Yes 

Can be managed from Application Settings in the Web Portal 

Status 

Select from the Drop-down list 

Yes 

Can be managed from Application Settings in the Web Portal 

Barcode Symbol 

All the details of the assets that was fed earlier of some other assets get automatically copied. 

No 

 

Asset Image 

Upload any contextual image 

No 

 

 

 

This screen enables user to add information about asset like Brand, Serial Number, Model, etc. The data fed here gives a brief detail about the asset. 

 

 

ADDITIONAL INFORMATION 

FIELD NAME 

DWSCRIPTION 

MANDATORY 

VALIDATION 

Brand 

Free Text Field 

No 

Depends on config, whether to create a Drop-down 

Serial No 

Free Text Field 

No 

A check can be made where every serial number should be unique 

Linked Asset 

Assets can be linked to existing assets. Parent Assets should already exist in the application. 

 

Only those assets will be visible in Drop-down which were not linked earlier to any asset. 

Description 

Free Text Field 

No 

 

Model 

Free Text Field 

No 

Depends on config, whether to create a Drop-down 

Condition 

Select from a Drop-down list 

No 

Can be managed from Application Settings in the Web Portal 

Upload Files 

Upload any contextual file/document 

No 

 

  

In Financial Information, details related to pricing and finance can be entered. Users must bear in mind that data for the sequence of fields should be like the value of Capitalization Date > End of Life > Purchase Date. Financial information is required to calculate depreciation. 

 

 

FINANCIAL INFORMATION 

FIELD NAME 

DESCRIPTION 

MANDATORY 

VALIDATION 

Capitalization Price 

Enter Capitalization Price 

No 

 

End of Life 

Enter a date 

No 

Capitalization Date > End of Life > Purchase Date 

Depreciation % 

Enter a percentage value 

No 

 

Capitalization date 

Enter a date 

No 

Capitalization Date > End of Life > Purchase Date 

Scarp value 

Enter scrap value 

No 

Purchase Price > Scarp Value 

 

These fields are used to store the details of asset which tell about purchase information about the asset. The user can enter the name of the vendor from whom the purchase was made. 

    

PURCHASE INFORMATION 

FIELD NAME 

DESCRIPTION 

MANDATORY 

VALIDATION 

Vendor name 

Select from a Drop-down list 

No 

Can be managed from Application Settings in the Web Portal 

PO Number 

Free Text Field 

No 

 

Invoice no 

Free Text Field 

No 

 

Invoice date 

Select a date   

No 

Capitalization Date > End of Life > Invoice Date 

Purchase price 

Enter purchase price 

No 

Purchase Price > Scarp Value 

Purchase date 

Enter purchase date 

No 

Capitalization Date > End of Life > Purchase Date 

 

 

The user enters the person to whom asset has been allotted. For this, the user needs to set the status as Allotted and the fields named Transferred to & Allotted up to in this section get enabled. 

 

 

ALLOTTED INFORMATION 

FIELD NAME 

DESCRIPTION 

MANDATORY 

VALIDATION 

Department 

Select from a Drop-down list 

No 

Can be managed from Application Settings in the Web Portal 

Remarks 

Free Text Field 

No 

 

Allotted Up to 

Select a date 

 

User receives a notification under Assets due for return 

Transferred to 

Select from a Drop-down list 

Yes 

Appears only if Allotted Type of status is selected. Can be managed from User Settings in the Web Portal 

 

Custom Fields are used to store information that is special or related to the organizational level and can vary according to the category of asset being added. These new fields can be created using the Web Portal. 

 

CUSTOM FIELDS 

FIELD NAME 

DESCRIPTION 

MANDATORY 

VALIDATION 

Custom Fields 

May vary on what field type was created 

No 

Can be managed from Advanced Settings in the Web Portal 

 

 

In the Mobile App fill the form and click on Save icon (Tick symbol). The asset gets added and will be displayed in the Asset Grid of Mobile App as well as on the Web Portal. 

The Cross icon refreshes the form fields and clears the contents that were entered earlier.  



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