Creating Customized System-Generated Code Formats

Creating Customized System-Generated Code Formats 

Advanced Settings > System Generated Code Formats 

In accordance with its requirements, an organization can generate its own format of auto-generated system codes. These codes depend on the type of category or location to which the assets are being added or can include a fixed text with running numbers. System codes can be generated with different combinations of these options.

  

Click on System Generated Code Formats. A new screen appears 

Here several fields can be seen. 

 

 

FIELD NAME	DESCRIPTION	MANDATORY	VALIDATION
Module	For those user wants codes to be generated, can be Asset, GRN. Purchase order, Requisition, Items.	Yes
Text1 & Text2	These can be used to add custom free text between the code.	NO
Include	Category code or location code or both can be included while creating a custom format.	NO	Category code can be included only in Asset. Item codes. Do not include location code.
Running Number	Up to what digits the running number should be used.	Yes	Only numbers

 

Reset Running Number means whenever a new asset is added to a new category or new location, the asset code starts from the very beginning for that particular category of location. User can also change the asset code based on the location of the asset while transferring, by turning on the slider in the bottom left 

 

The below screen shows how the user can see a real-time format being generated while selecting the above options: 

 

 

Users can also re-order the placement of options in the asset code by dragging the blocks to the desired position. 

 

 

Using this part i.e. the list of formats generated, users can delete, enable, or export these formats to Excel. 

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