How To: Generate/Understand Depreciation Report

How To: Generate/Understand Depreciation Report

This report can be used to calculate, how much depreciation is applicable for the assets of a company. 


It can be accessed by going to: 

Reports > Depreciation Reports > Depreciation Report 


After reaching here, the following screen will be visible: 



Here, we can see different fields associated with the depreciation report. We have the fields related to Depreciation Method, Calculate, Financial Start Month, Financial Year, Select Month. 


Depreciation Method field helps us to choose the desired depreciation method for our fixed assets. When we click on it, we get to see these options: 




We can see that it offers us two options Straight Line Method or WDV (Written Down Value) Method. You can choose it as per the requirements. 


The Calculate Field helps us in selecting whether we want to view the yearly depreciation report or monthly depreciation report. It shows the following dropdown: 




The Financial Start Month Field helps in selecting, that when does our Financial Year Start. It gives us the following Dropdown Options: 





We can choose the month from where the Financial Year starts as per our requirements. 


Financial Year helps us in choosing the financial year for which we are doing the yearly depreciation calculations. 

If we chose the “Financial Start Month” as April, then the Financial Year dropdown will provide us the following options: 




From here, we can choose the Financial Year for which we want the depreciation calculations. 

Select Month Field is helpful when we are calculating Depreciation monthly as then it will help us choose the month for which the depreciation should be calculated. 




After choosing these fields as per our requirements, we can click on the Run Report Option here which is shown with Blue Colour. 




Just after clicking this button, we will see the coloured boxes shown here in the Red Rectangle. These give us the option of saving as Report or Widget, Exporting the data as PDF or Excel File, Refreshing the data to reflect any new additions and Grid Settings to tailor the information grid according to our requirements by making changes to it. 


Here, we will also see a drop down shown above in the Orange Oval Shape where “Default View” is written. This means that the Depreciation Report which will be shown below will be in the default view which has been provided. We can also create our own custom view by clicking on the “+” Button on the right of “Default View”. 


We can click on Clear Button shown in the green rectangle to clear all the information added in the fields till now. 


The depreciation report will look like this: 





We can click on the view button shown in the Yellow Rectangle and by clicking on it we will be able to view the depreciation information for the chosen asset. 


We can increase the per page records that will be shown, by clicking on Showing Records Dropdown which can be seen within the Purple Rectangle in the above image. 


We can remove the filters through the “Clear Filter” Option shown in the grey rectangle. 


Here, different fields are shown such as Category, Location, Asset Code, Opening Amt, Asset Name, Dep. Amt. 


Category is the Category of the asset for which the depreciation is being calculated. 

Location shows the location of the asset. 

Asset Code is the unique code assigned to an asset. 

Opening Amt shows the Opening Amount for the asset for the chosen financial year. 

Asset Name is the name of the asset. 

Dep Amt. is the calculated Depreciation amount as per the Straight-Line Method. 


We will see some more columns as well. These are shown below. 





We can see fields such as the Cap Date, Acc. Dep. Amt., Cap Amt, Bal Amt, EOL Date, Remarks, Salvage Amt. 


Capitalization Date is the date starting from which the depreciation amount is calculated. In its absence, Purchase Price is used for calculation. 

Acc. Dep Amt. shows the total accumulated depreciation calculated for the asset till now. 

Cap Amt. is the total price for the calculation of the Depreciation. It can include the purchase price and other expenditure. 


Bal Amt shows the value of the asset left after deducting the Depreciation. 

EOL Date is the End-of-Life Date for the asset. 

Remarks include any other information which has been added regarding the asset. 

Salvage Amt. is the amount which that particular asset will realise after it reaches its End of Life. 


We can see two more fields here: 


Net Amt shows the value of Capitalization Price – the Current Dep Amt. 


Serial No. shows the serial number of the asset. 


Thus, this is how the Depreciation Report can be seen and managed on the application. 

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