With Asset Infinity, assets can be easily added and updated. To add new assets in the
system. Click on “Add Asset” button
on the Dashboard. The form will open as shown below.
Add asset form can be managed from "customize Asset Form" in advanced settings (Menu>>Advanced Settings>>Customize Asset Form). You can easily add new sections and fields on the form using drag and drop feature.
In the first fold, enter all the required details of the asset like asset name, asset code (Asset code can be managed through
Asset Code Format in Advanced Settings). If this field is left blank it will be auto-generated.
Select category, location and status from the drop-down. These can be managed from application settingsor can be created directly by clicking on the "+" button given
next to each field).
Status can be further classified under status type. The different status type used in Asset Infinity is: Allotted, Unallotted and discarded. This can be managed from application settings.
Allotted (the assets that are allotted to a particular user and are
Unallotted (the assets that
are not allotted to any user and are in stock)
status is only used when an asset is discarded or will not be used anymore.)
In the Additional Information tab, users can cover details likeBrand, Model, Serial No., Condition(Physical
state of the asset) and description.
Brand, Model and Condition can be managed from application settings.
Files/documents related to assets can be uploaded while adding assets. User can upload multiple files for an asset if required.
In Financial Information, capitalization price and date require to be entered. The sequence of date should be End of Life> Capitalization date> Invoice date > Purchase Date.
The sequence of price is Capitalization Price> Purchase Price > Scrap value.
Financial information is required to calculate depreciation.
In Purchase Information, the user can update the purchase details
of an asset. User can add Vendor Name,
PO Number, Invoice date, Invoice number, Purchase Price, Purchase date.
Select the required vendor details from the dropdown. The invoice date should not be greater than the purchase date.
Vendorcan be managed in application settings.
In Allotted information, the user requires to enter the user to whom asset has been allotted along with allotted up to date (not mandatory). User can select the department from the dropdown list. Department can be managed from application settings.
If there is any custom field added to the form, it will be displayed under additional information (custom fields can be added from advanced settings). Fill the form and click on the Save button. The asset will be added and will be displayed in the Asset Grid on the dashboard.